automotive scheduling board with color coded appointment statuses

Utilize automotive scheduling boards

Running an efficient and organized auto repair shop can be a challenging task. With multiple vehicles coming in for repairs and a variety of tasks to manage, scheduling and coordination can overwhelm a shop quickly. However, with the advent of automotive scheduling boards, auto repair shops can streamline operations, improve customer satisfaction, and boost overall productivity. In this article, we will explore the benefits and strategies for utilizing automotive scheduling boards in auto repair shops. And, we’ll provide a solution that meets those needs.

We recently released a new feature in EZnet Scheduler that enables you to see at a glance the status of every appointment or job task in your shop. We call this automotive scheduling board IntelliVu™ digital job board. This automotive scheduling board will help you revolutionize the way you do business.

5 benefits to automotive scheduling boards

Enhance efficiency and organization

Automotive scheduling boards provide a visual representation of the repair shop’s workflow, making it easier to manage and prioritize tasks. By implementing a scheduling board, you can assign specific repair jobs to technicians, allocate resources, and monitor the progress of each repair. This level of transparency and organization minimizes confusion and ensures your shop completes all repairs in a timely manner.

Automotive scheduling boards optimize technician productivity

One of the key advantages of automotive scheduling boards is the ability to optimize technician productivity. By assigning jobs based on the technicians’ expertise and availability, you can assign the most qualified and suitable technician. This targeted approach reduces errors, enhances quality of work, and improves overall efficiency.

Additionally, scheduling boards allow technicians to view assigned tasks at a glance. This enables them to plan work and eliminates unnecessary downtime. The added benefit is it keeps technicians engaged and focused throughout the day, resulting in increased productivity.

Streamline customer service

Efficient customer service is crucial for the success of any auto repair shop. With automotive scheduling boards, you are able to streamline customer interactions. This results in a more positive experience for clients. When customers call to schedule repairs or inquire about the status of their vehicle, you can quickly access the scheduling board to provide accurate and up-to-date information.

With IntelliVu, we take this a step further. Actually, we’re a step ahead. Our notification system is linked to appointment statuses. When there’s a change in an appointment status, you determine what you want to communicate with your customer and when. Plus, you can send notifications to internal staff to improve efficiencies during the workflow.

Moreover, scheduling boards enable shops to estimate repair times more accurately. This reduces  wait times and ensures prompt progress communications to customers. This transparency builds trust and customer loyalty, which contributes to a positive reputation for your shop.

Status notifications link directly to automotive job boards for effective communications with customers.

Effective resource management

Automotive scheduling boards help auto repair shops optimize resource allocation. By visualizing the workload and scheduling repairs, managers can ensure the equipment, parts, and other resources are available when needed. This prevents delays caused by missing or unavailable resources, avoiding unnecessary downtime, and improving the overall workflow of the shop.

Furthermore, scheduling boards allow shops to identify bottlenecks or periods of high demand. This in turn enables managers to adjust schedules, allocate additional resources, or hire temporary help as necessary. This flexibility ensures the shop operates at maximum capacity while maintaining a smooth and efficient operation.

Integration with digital systems

To further enhance the benefits of automotive scheduling boards, integration with digital systems can provide additional advantages. Integration with customer relationship management (CRM) software, inventory management systems, and billing systems allows for seamless data sharing and real-time updates. This integration minimizes manual data entry, reduces the risk of errors, and ensures that information is always up to date across various platforms.

We provide custom programming to integrate EZnet Scheduler into your legacy software solutions to maximize efficiency and leverage digital automation.

Overview of automotive scheduling boards

The beauty of IntelliVu is you get to decide what you want to see as your default view—starting with defining your own statuses. This isn’t a “box” solution. This is a fully customized tool you tailor to your company’s needs. We built the structure—you get to define the columns and appointment statuses to fully customize the view to your needs. You can drag and drop appointments from one status to another as the appointment status changes while the vehicle is in your shop.

When you move the appointment from one column to another, the Scheduler automatically updates the status of the appointment. Then, the system sends custom notifications to internal and external stakeholders. We’ve dedicated another article just on the status notification template which talks about this in detail.

automotive scheduling board organization starts with meaningful appointment statuses

Use case of automotive scheduling boards

If you move a vehicle appointment from any status to complete, as soon as the status is changed to “complete”, the Scheduler will send out a notification to your customer the vehicle is ready. Your staff doesn’t need to stop what they are doing and make a phone call. The customer finds out in real time when the vehicle is complete, and you turn over vehicles faster which in turn increases cash flow.

For internal use, if a customer drops off their vehicle, the receptionist will change the status from “Confirmed” to “Arrived”. With an internal notification, your staff member who is assigned to that task will receive either an email or text notification, or both–and know when to move the vehicle to the bay to begin work. Imagine–no more “back and forth” manual effort!

For more information, we’ve dedicated another article just on the status notification template which is an essential key to the effectiveness of IntelliVu as an automotive scheduling board.


In today’s fast-paced automotive repair industry, utilizing automotive scheduling boards is imperative to maximize efficiency, improve customer service, and optimize resource management. By adopting these visual tools,you can streamline operations, enhance technician productivity, and provide exceptional service to your customers. With the ability to allocate resources effectively and keep customers informed, scheduling boards are a valuable asset in the pursuit of a successful and thriving auto repair shop. EZnet Scheduler is the first and only appointment scheduling software solution to provide a built-in scheduling board.

Schedule a demo

We invite you to schedule your free personal demo or training session so we can show you how simple it is to use this new workflow management tool.